Job offer

Event Coordinator

Québec, QC

Head office

Complexe Vision

Description

Do you enjoy seeing an event come to life, from the first plan on paper to the last box packed away? Are you energized by managing multiple projects at once, bringing people together and delivering a seamless experience? Our Marketing and Events team has a place for you.

As part of a growing network of 60 multidisciplinary hearing health clinics, you will be responsible for planning and coordinating all events that Lobe participates in or organizes. Event calendars, budgets, suppliers, logistics, materials and on-site presence: you will oversee every detail from start to finish, ensuring that each event is relevant, well executed and delivers real value.

You will report to the Marketing and Events department. On a day-to-day basis, you will work closely with the Events Assistant, who supports you with logistics, as well as the person responsible for partnerships and visibility, the Content Strategist and Writer, and the Creative team.

Join a people-focused network where every action is guided by the values behind the French acronym ÉCOUTER: engagement, creativity, optimism, uniqueness, tenacity, mutual support and rigour.

What You Will Accomplish

Event Planning and Calendar Management

Plan, direct, and oversee the implementation of events and activities organized by or attended by Lobe.
Create and maintain the network’s event calendar.
Evaluate participation opportunities and recommend those that should be pursued.

Budget Management and Optimization

Develop and manage the budget for each event.
Optimize allocated resources and document budget variances.

Coordination and Logistics

Determine the tasks required for each event and assign the appropriate contributors.
Structure projects using our project management tools, lead coordination meetings, and ensure proper follow-up.
Coordinate vendors, materials, promotional items, and all on-site logistics.
Supervise the work of the Events Assistant and ensure that information provided to representatives and clinics is complete and delivered on time.

On-Site Execution and Event Experience

Attend selected events to ensure activities and animations run smoothly.
Welcome and support the network ambassador and field representatives on site.
Monitor the implementation of event strategies and make adjustments as needed.
Evaluation and Continuous Improvement
Measure event performance using relevant metrics and prepare post-event reports.
Recommend improvements to increase the impact and effectiveness of future initiatives.
Contribute to the ongoing evolution of the team’s tools, processes, and ways of working.

Collaboration and Compliance

Work closely with the Marketing Project Manager: they lead partnerships, visibility initiatives, and event communications, while you oversee planning, logistics, and execution.
Ensure the feasibility and deployment of on-site activations developed by the Marketing Project Manager, while providing valuable field insights to support their design.
Apply the ethical and regulatory compliance standards specific to our industry in all activities and materials deployed on site.

The Profile We Are Looking For

Bachelor’s degree in Marketing, Communications, Event Management, or a related field.
Three to five years of relevant experience in event coordination or event management.
Excellent organizational skills and the ability to manage several events simultaneously.
Strong attention to detail in follow-ups, timelines, budgets, and documentation.
Ability to engage and coordinate internal and external stakeholders toward common goals.
Excellent written and spoken French.
Proficiency with project management and digital tools; interest in using artificial intelligence tools (ChatGPT, Claude, Copilot) to support day-to-day work.
Availability to travel within Quebec and to attend occasional evening and weekend events; valid driver’s licence required.
Asset: experience in a regulated industry or familiarity with compliance requirements, such as in the healthcare sector.

What Will Set You Apart

You are a team builder who is passionate about event planning and human connections.
You are detail-oriented, organized, and proactive, and no deadline slips past you.
You stay calm and keep smiling when the unexpected happens two hours before the doors open.
You are resourceful and enjoy working within a multidisciplinary team.
You enjoy learning, innovating, and sharing your knowledge with others.